Terms & Conditions

Our aim is to ensure that Polkadot Preschool is a constantly developing community of children, staff and parents. We are committed to providing a happy, safe and secure environment in which each child can develop at his/her own pace. Parents/Guardians are expected to give their support and encouragement to the aims of Polkadot Preschool. These terms and conditions relate to the contract between Polkadot Preschool and the Parent/Guardian.


Children will be considered for entry to Polkadot Preschool when a completed Registration Form has been submitted using the online scheduling system.


Offer of a place

When your child’s place is confirmed the days attending will remain the same and can only be changed with agreement by the Owner and dependent on availability.

No swaps are available.


Standard Terms and Conditions

Acceptance of a place is on the basis that changes may be made from time to time to these standard terms and conditions, to the level of fees and to the curriculum and services. Notice of any change will be given as soon as practicable but on occasions it will be less than one month.


Opening Hours

The opening hours are from;

12:30 pm to 2:45 pm, Monday and Wednesday

9:30 am to 2:45 pm, Tuesday and Thursday


We are open for 37 weeks of the year spread over three terms. We are closed over Christmas, Easter and summer holidays.


The sessions are from 12:30 pm – 2:45 pm Monday and Wednesday and 9:30 am – 2:45 pm Tuesday and Thursday

Morning sessions are between 9:30 am – 11:45 am

Afternoon sessions are from 12:30 pm – 2:45 pm


Parents must collect by 11:45 am if attending in the Morning session or by 2:45 pm if attending the Afternoon sessions. If you know you are going to be late, please can you arrange for somebody else to collect your child and telephone Polkadot Place to inform us of who will be collecting. This person’s name must be provided on the child’s registration form.


The Child’s Health

Parents must inform Polkadot Preschool if the child has a known medical condition or health problem or has been in contact with infectious diseases. The child must not be brought to Polkadot Preschool if he/she is unwell.


Parents/Guardians Authority

In Loco Parentis: The parents authorize the Pre-School to act in loco parentis in all respects. Parents/Guardians consent to the use of such physical contact with children as may be lawful, appropriate and proper for teaching and to provide comfort to the child in distress or to maintain safety and good order. Parents/Guardians consent to emergency medical treatment including surgery and /or general anaesthetic, if certified necessary by a doctor and if Parents/Guardians cannot be contacted in time.


Payment of Fees

Parents/ Guardians are to provide payment on the first of each month. If fees remain outstanding after this time, Polkadot Preschool will reserve the right to charge the credit card number provided. If the fees are still outstanding and no attempts have been made to settle the account, Polkadot Preschool reserves the right to terminate the contract.


Fees may be paid weekly, only with prior arrangement, and the re-payment schedule must be adhered to, otherwise we reserve the right to demand immediate payment in full.


Responsibility for payment

Fees are the joint responsibility of each person who has signed the Registration Form.


Fees and extras

Fees cover the normal curriculum and may include morning and afternoon snacks.  Parents need to provide a nutritious packed lunch or pay for school lunch. Fees will not be refunded or waived for absence through sickness or holidays or for any other cause.


Cancellation / Termination of the contract

Once your child has been placed on our waiting list, you will be contacted should a place become available.  Please advise us immediately if you no longer require the space.


Polkadot Preschool reserves the right to terminate a child’s place with immediate effect if a serious breach of these terms and conditions occurs or if the termination of a place is considered by Polkadot Preschool, in its absolute discretion, to be in the best interests of the preschool and/or the continuing welfare of the other children at the preschool. There would be no refund of fees in these circumstances, fees in lieu of notice would not be charged.


Persons acting in a suspicious manner, under the influence of drugs or alcohol, or displaying offending or aggressive behaviour will be removed from the property and dealt with accordingly.  Any parent, who displays any of the characteristics detailed above, may result in their child’s place at Polkadot Preschool being terminated, with immediate effect.


Weather restrictions/Act of God

If the weather becomes severe or causes us to have concern for the welfare of the children or staff, we will call and ask for parents to collect their child from Polkadot Preschool. No refund will be made in this event.



We accept no responsibility for any loss suffered by parents, arising directly or indirectly, as a result of Polkadot Preschool being temporarily closed or the non-admittance of your child to Polkadot Preschool for any reason. This applies to absence due to sickness or holidays. We accept no responsibility for children whilst in their parents care on the premises, i.e. prior to arrival or after pick up. We will not be liable to parents and/or children for any economic loss of any kind, for damage to the child’s or parents property, for any loss resulting from a claim made by any third party or for any special, indirect or consequential loss or damage of any kind. We will make reasonable endeavours to keep parents and / or children’s property in good order. Liability for damage of such property is excluded except where caused by our negligence.


Special Precautions

The Supervisor must be notified in writing immediately of any court orders or situations of risk in relation to the child for which any special precautions may be needed.


Concerns / Complaints

Parents/Guardians who have cause for concern must inform the Owner without delay.



Any waiver of these terms and conditions is only effective if given in writing by or on behalf of the Owner.